Email Auto Responders

Submitted by Syv Ritch on 4. November 2008 - 0:00

Email is one of the main communication form. we expect it to be almost instantaneous. When are away, they usually set an auto-responder to let others know that they can't reply or deal with their email. Here are some examples of what people have done:

Polite:

SUBJECT: I Received Your Email

Dear Friends, Clients and Colleagues,

Due to high workload, I check email twice daily at 9:00 AM and 2:00 PM EST Monday-Thursday. I respond to urgent email at those times and endeavor to respond to all other email once a week, on Sundays at 6:00 AM EST.

If you require urgent assistance (please ensure that it is urgent) that cannot wait until either 9:00 AM or 2:00 PM, please contact me via phone at 555.666.4416.

Thank you for understanding this move to more efficiency and effectiveness. It helps me accomplish more to serve you better.

Sincerely,

Firm:

SUBJECT: Please call if it can't wait until 11am or 4pm

Hi all,

In an effort to increase productivity and efficiency I am beginning a new personal email policy. I've recently realized I spend more time shuffling through my inbox and less time focused on the task at hand. It has become an unnecessary distraction that ultimately creates longer lead times on my ever-growing to do list.

Going forward I will only be checking/responding to email at 11a and 4p on weekdays. I will try and respond to email in a timely manner without neglecting the needs of our clients and brand identity.

If you need an immediate time-sensitive response, please don't hesitate to call me. Phones are more fun anyways.

Hopefully this new approach to email management will result in shorter lead times with more focused & creative work on my part. Cheers & here's to life outside of my inbox!

All the best,

Get lost:

SUBJECT: Off of E-Mail: Call if Urgent

Thank you for your email! Due to my current workload, I am only checking email at 11am and 4pm. If you need anything immediately, please call me on my cell so that I can address this important matter with you. Thank you and have a great day!

-Tom

Get lost:

Subject: I'm sorry but your e-mail has been deleted

Hi,

I'm on a project until February 4th; your message has been deleted and will not be seen.

Please re-send after the 4th. Or if something is urgent, please contact helpme@hairychest.com.

All the best,

On vacation:

SUBJECT: I'll be back August 14th;

Hey, it's Jimmy here

I'm traveling on vacation and will return on Tuesday, Aug. 14th.

[website or Google calendar URL] < ---| That's my schedule

All email I receive until that time will be automatically deleted, so if you have a dire emergency, contact my Executive Assistant, Jack-o-lantern at (555) 444-3322.

That way I'm not overwhelmed with playing "catch-up" and I can hit the ground running and give you the immediate attention you deserve when I get back.

Fair enough?

I appreciate your courtesy in advance and look forward to our paths crossing again after Aug. 14th.

All good wishes,

You are inconveniencing me:

SUBJECT: Penelope checks email twice a day

Dear customers and colleagues,

Due to high workload, I am currently responding to email twice daily at 11:00 am and 4:30 pm CET.

If you require urgent assistance or response (please ensure it is urgent) that can not wait, please contact via phone at +22-555559878.

Thank you for understanding this move to more efficiency, effectiveness and focus. It helps me accomplish more to serve you better.

Have the greatest day,

PC

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